Download Business Case and Beyond Checklists Excel 53 KB (Opens in a new window)

Some organisations have a standard template and protocols for the development of a business case proposal. You can use the outline provided below to check that your organisation’s template considers all of the critical issues, or to develop your own template.

It is also useful to speak with people who have been involved in successful business case proposals for similar projects. You could review their written proposal as well.

Check Reason Links Your actions
Clearly state your value proposition upfront At the beginning of your proposal it is important to briefly and clearly state why your project is important and the main benefits.This is where you can show a link to existing business priorities e.g. the potential for the project to achieve an important strategic goal. Link your project to current business priorities
Description of the project including any technical changes required and relevant planning issues Make it clear. Language will need to be adapted to ensure the decision maker understands the proposal. This is particularly important when the decision makers don’t have a technical background. Plan and write your business case proposal
List all quantifiable costs and benefitse.g. amount of energy saved (GJ/$), CO2  emissions avoided, Wider project costs and benefits Quantify as many of the costs and benefits as you can so that your business case proposal is complete. Describe & quantify all business costs & benefits

Worksheet: whole of business costs and benefits

Other resources: Energy Savings Measurement Guide

List all non-quantifiable costs and benefits e.g. safety and reputational benefits Even where you cannot fully quantify costs and benefits you should describe them. Do not assume that the decision makers will know about additional benefits even if they are obvious to you. Describe & quantify all business costs & benefits

Worksheet: whole of business costs and benefits

Other resources: Energy Savings Measurement Guide

Cost / benefit analysis to implement the opportunity You may use simple payback, NPV, IRR etc. Whichever is required. Other resources: Energy Savings Measurement Guide
Analysis of project risks (e.g. financial, operational) Describe the project risks and how you will manage them Identify project risks and develop strategies to manage them
How results will be monitored This can give the decision maker confidence that you will follow through on your project and demonstrate the benefits if achieved. Monitor, verify and promote successful projects
Briefly describe the way you have developed your business case proposal and the people  who helped you prepare the proposal This can give the decision maker confidence that people with appropriate expertise and experience have contributed. Involve the right people
Describe the funding/ support you are seeking Ensure that you are clear on the type of funding you require. Consider a range of funding options